Receptionist

Ultimate Staffing is excited to partner for the last 8 years with a well-established commercial real-estate firm in Boca Raton to hire a polished, reliable, and professional Receptionist. This front-desk role is perfect for someone who enjoys being the face of a corporate office, can multitask gracefully, and excels in a fast-paced, client-focused environment and can use a multi-phone line system

Location: Boca Raton, FL

Pay: $25/hr

Schedule: Monday-Friday, 8:30 AM - 5:00 PM

Assignment Type: Temp-to-Hire

Staffing Partner: Ultimate Staffing

Position Summary

The Receptionist is responsible for greeting and supporting visitors, tenants, team members, and vendors while maintaining a high-level professional image. This role requires strong gatekeeping skills, excellent communication abilities, and experience handling a multi-line phone system.

Key Responsibilities

• Greet and assist all visitors, tenants, vendors, and staff with a warm, professional, and polished demeanor.
• Manage a multi-line phone system, route calls efficiently, and take accurate messages as needed.
• Serve as a strong gatekeeper, ensuring proper check-in, visitor verification, and access control.
• Maintain an organized, clean, and welcoming lobby/reception area.
• Manage deliveries, mail, and packages, ensuring prompt distribution.
• Provide administrative support including filing, scheduling support, data entry, scanning, and document preparation.
• Support property management, leasing, and administrative teams as needed.
• Assist with conference room scheduling and meeting preparations.
• Demonstrate reliability, punctuality, and consistency in daily operations.

Qualifications

• 1-2 years of receptionist or front-desk experience (commercial real-estate experience is a plus).
• Experience operating a multi-line phone system required.
• Strong communication and customer service skills.
• Professional appearance and polished demeanor.
• Excellent organizational skills and the ability to multitask.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Dependable, personable, and able to work independently.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.